Job Title: Inventory Manager
Reports to: Director of Operations
Full-time / Non-exempt / Salaried
The salary range for this position is $35,360-$41,600 annually. Second Harvest also provides a generous benefits package inclusive of paid Health, Dental and Life Insurance for the employee. Employees may elect to participate in the Simple IRA retirement program, SHBB will match up to 3% of your salary. SHBB recognizes eleven paid holidays each year, and employees may earn sick leave and vacation time.
This position facilitates the successful and accurate management of Second Harvest’s food inventory. It manages the receipting process for invoices, USDA allocations, monthly statements, pallet tags, pick lists, and market schedules. Responsible for entering data into the internal inventory databases and other programs as assigned. Oversight of the agency market and communication with agency partners concerning inventory questions are also handled by this position. The employee in this role will be required to ensure the integrity of all information entered, assist in performing physical inventories, and generate requested reports as needed.
You will uphold our mission: Fighting Hunger, Feeding Hope
- Serves a prominent role in the management of all inventory control systems.
- Sets up and maintains inventory systems and procedures.
- Documents inventory procedures and researches/reconciles inventory problem
- Assists with the scheduling, receiving and unloading of all food deliveries. Also assists in the inspection of all incoming food product, including carrier inspection.
- Strictly adheres to the maintenance of ‘first in, first out’ rotation of inventory.
- Oversees all cycle counts and physical counts of inventory.
- Performs inventory reconciliation and recommends adjustments for direct supervisor.
- Assists in trace/recall functions.
- Oversees physical inventories, creating inventory documentation and entering physical inventory data into inventory database.
- Performs Quality Control checks on outgoing orders.
- Ensures accuracy of receipts recorded in Second Harvest’s inventory management system.
- Assists in training staff in the use of Second Harvest’s inventory management system.
- Responsible for training and supporting all partner agencies in the use of the online ordering system.
- Maintains the USDA allocation database, assigns allocations in coordination with Director of Programs and Nutrition and with Second Harvest’s Mobile Pantry program.
- Enters receipts and distribution of donated, purchased, and USDA product information into the food bank management system on a daily basis to provide real-time inventory reports.
- Generates pre-receipts of incoming product from SH trucks.
- Assists in receiving process of incoming product.
- Performs manual entry of orders.
- Assists in performing physical inventories, creating inventory documentation and entering physical inventory data into the inventory database.
- Handles partner agency calls concerning inventory and orders.
- Oversees the agency partners’ market area in the food bank’s warehouse.
- Performs various administrative functions including preparing reports, and answering inquiries as needed.
- Provides to the Finance Department periodic reports that reconcile the processing and value of inventory with their financial management software.
- Develops and maintains effective working relationships cooperatively and effectively with staff members in a team environment.
- Deals tactfully and respectfully with volunteers, agencies, community organizations, co-workers, donors, and potential donors.
- Communicates effectively and respectfully with people from different racial, ethnic and cultural groups, and from different backgrounds and lifestyles; demonstrates a knowledge of and sensitivity to their needs.
- May be required to travel on occasion for training purposes and conferences.
- All other duties as assigned; the above responsibilities are intended to describe the general nature and levels of work to be performed and are not intended to be an exhaustive list of all responsibilities and duties.
Required Qualifications (knowledge, skills, abilities, competencies)
- High School Diploma or GED is required; an Bachelor’s degree in Business, Supply Chain, Inventory Management or related field is preferred. Equivalent work experience may be substituted for part of the educational requirement.
- Ability to add, subtract, multiply, divide, and calculate percentages.
- Computer proficiency in Microsoft Excel, Word, PowerPoint, and Outlook is required. Experience with the Primarius food bank management software, or similar inventory management applications, is preferred. Experience with Microsoft Access database software is also preferred. The ability to both learn and effectively use various software programs dealing with databases and inventory systems is essential.
- Ability to accurately input large amounts of data into a computer system.
- Ability to multi-task and exercise sound judgement to complete job tasks by assigned deadlines.
- The ability to communicate verbally and in writing in a clear, professional, and timely manner with those both inside and outside of the organization.
- Must be self-motivated and work well with people in a team environment, and have the ability to manage time and multiple projects.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle, or feel; and reach with hands and arms. The employee is occasionally required to climb or balance; stoop; kneel, crouch, and taste or smell. The employee must regularly lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, peripheral vision, and ability to adjust and focus.
The work environment described here is representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
How to apply
Interested candidates may apply with your cover letter and resume by emailing HR@Fightinghunger.org. This job opening post will close on Friday, December 6, 2019 at 2 p.m.